Property Administrator – Residential


Recruiting in Motion

Property Administrator – Residential Ottawa ON

Ref: JOB2149

Calling All Administrators! We have 3 immediate openings for amazing candidates who want to work on site.

Our Client is a very established real estate firm that does commercial, residential property management and brokerage. Operating in Ottawa for almost 40 years, our client has built a solid reputation and corporate culture where people enjoy coming to work. Our client has created a team of 60+ people within the office and the executive leadership team is stellar at providing coaching, training, and development for their staff as well as opportunity to learn new skills and software. This amazing company is looking for a Residential Property Administrator in their commercial division to join the growing portfolio.


The Role we have available is for a strong Administrator with a keen interest in to help deliver an exceptional tenant experience. As the Residential Property Administrator, we are looking for someone who can support the Property Manager, and VP in all areas of administration and customer support. Working with the Property Manager on site, you will manage the day-to-day activities for the apartment. You will play a critical role at helping to show and rent apartments, ensure vacancies are managed and coordinated, prepare all insurance availability, and collect post dated payments. You will maintain the list of available apartments and prepare all correspondence for tenant follow-up. The Residential Property Administrator will play an essential role in maintaining the front and back office. You will help put together reports, receive tenant calls and respond to emails. You will collaborate with third party contractors to ensure timely solution to tenant problems, and escalate issues to the property manager.

The ideal candidate is someone who loves to manage a front and back-office function. You will bring stellar communication and interpersonal skills to represent the organization to their tenants as the primary point of contact. You will also maintain the back office and ensure the needs of the property manager are adhered to. We are looking for someone with a business administration diploma, who loves the real estate or property management industry. You are excited to work on site and be surrounded by new challenges daily. Your computer skills will be top notch to help maintain reports, create templates, and promote site vacancies. The Administrator will be a team player who feels strongly about client experience. Our client offers a tenured staff and are looking for people who want to join their family. Post secondary diploma in business administration and 1 year or experience in a property management firm would be highly desirable.


What will make you stand out:

  • 2+ years of administrative experience, ideally in another property management company
  • Excellent customer service, administration, and a foundation in accounting operations
  • Technology proficiency
  • Job stability and proven work history

Contact us at [email protected] for further discussion.

Tagged as: Property Administrator - Residential