Legal Administrator – IP Litigation


Recruiting in Motion

Legal Administrator – IP Litigation Ottawa ON

Ref: JOB2164

Our client is a global powerhouse within the legal space. Boasting a presence worldwide and over 1000 employees from coast to coast in Canada, our client is one of the largest firms and key contributor to their local communities. With tremendous pride in their pro bono work alongside community involvement, our client brings over 100 years of growth and innovation while building a reputation on client-focused service delivery. Offering a full suite of business & commercial law, litigation and IP across many industries, our client has carved out a niche and is well known within the M&A circles. The legal team brings extensive experience in advocacy & government relations, appearances before courts, tribunals, and regulatory bodies as well an international mindset. With locations in Canada, Europe, the Middle East and Asia, our client is able to attract and retain top talent who share in the commitment for exceptional client experience. Focused on a strong employee experience, this organization is committed to their core values and empower their people to help maintain a healthy, productive, and fun environment. Every member of the team is respected, valued, and recognized. As a result of recent growth, we are looking to add to the IP Litigation team. Looking for stability, a challenge and mentorship, this organization may be for you.


The role of the Litigation Administrator will work specifically within the Intellectual Property team and help organize workflow between lawyers and paralegals. We are looking for someone who can organize litigation files, maintain due case reports and ensure tight deadlines are met. The IP Litigation Administrator will liaise with clients, draft court documents for Affidavits, Motions and Bills of Cost etc and maintain copies of transcriptions within the database, Relativity. We are looking for someone who can stay a step ahead of the lawyers by organizing case files, and setting up courtrooms, coordinate witnesses and electronic access for trial. You will help prepare charts, chronological summaries and documentary evidence and may need to attend trials as needed to support the lawyers.


The Ideal Candidate will bring a blend of experience and education to the team. Holding a Law Clerk diploma and approximately 5 years of experience working within an IP or litigation team, we want to hear from you. Knowledge of legal policies and procedures within an IP function will be expected. Experience with Federal and Provincial courts is required, and exceptional communication and organizational skills is needed. You will be part of a larger administrative team, but your ability to work independently while collaborating with others is essential to your success. Proficiency with the MS Office Suite and proven experience with Relativity database is highly desirable. We are looking for a high achiever, who thrives in a fast-paced environment. Your attention to detail will be appreciated and your ability to juggle multiple priority and high volumes of work is expected. If you are looking for a new challenge, and want to be part of a stable organization, we want to hear from you.


What will make you stand out:

  • Strong communication skills – oral and written
  • Minimum 3-4 years working in IP Litigation
  • Ability to handle a fast pace but maintain strong organizational skills.
  • Self-direct and self-motivate but collaborate with those around you

Please contact us at [email protected] for more information and further discussion

Tagged as: Legal Administrator - IP Litigation