Recruiting in Motion
Office Manager/Bookkeeper – Bilingual Ottawa ON
Ref: JOB2376
Position Title: Office Manager/Bookkeeper (Bilingual French & English)
Salary & Benefits: 65,000-85,000
Location: Ottawa, ON
Work Model: Onsite
Additional Notes:
Our client is seeking a Bilingual Office Manager/Bookkeeper to join their team and ensure the seamless daily operations of the office while overseeing all bookkeeping tasks. This role demands a highly organized and detail-oriented professional with strong communication skills, capable of managing multiple responsibilities in a dynamic environment. The ideal candidate will have a strong grasp of both accounting operations and office administration.
Key Responsibilities:
Office Management:
- Oversee daily office functions to maintain a well-organized and efficient workspace.
- Manage office supplies, equipment, and relationships with vendors.
- Coordinate meetings, appointments, and travel arrangements for ownership.
- Act as the primary point of contact for internal and external communications.
- Maintain and organize company records, contracts, and project documentation.
- Handle incoming emails for the President and CEO, managing schedules and meetings.
- Provide administrative support to project managers and other team members as needed.
- Supervise the Administrative Assistant to ensure workflow completion and provide front desk support when required.
Bookkeeping:
- Manage accounts payable and receivable, including invoicing, bill payments, and expense tracking.
- Reconcile bank statements to maintain accurate financial records.
- Process payroll for hourly, salaried, and bonus-based employees.
- Maintain and update the general ledger, ensuring accuracy and compliance.
- Prepare financial reports, including profit and loss statements, balance sheets, and cash flow statements.
- Collaborate with external accountants for tax preparation and year-end audits.
- Assist with collections for overdue accounts.
The Ideal Candidate:
The successful candidate will have proven experience as an Office Manager or in a similar role, preferably within the construction industry. They will be highly organized, possess strong bookkeeping skills (preferably with Sage50 or similar software), and be comfortable multitasking in a fast-paced setting. Bilingual proficiency in English and French is essential, as is a solid understanding of Microsoft Office Suite (Word, Excel, Outlook). Strong interpersonal skills, experience in a small office setting, and an entrepreneurial mindset will be key to success in this role.
What Will Make You Stand Out:
- Ability to balance accounting operations with office administration
- Bilingual in English & French (oral & written)
- Experience working in a smaller office environment
- Comfortable collaborating with stakeholders and ownership in a hands-on setting
Interested candidates are encouraged to reach out to Crystal at [email protected]
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At Recruiting in Motion, we may leverage AI-powered tools in our recruitment process. AI will never reach out to our candidates directly. For personalized assistance or more details on our recruitment process, please contact our hiring team.
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